Checking candidates when hiring — only with written consent and only what relates to the position. The passport and the INN — without manual entry, the SNILS, wanted lists, debts, bankruptcy, courts and links with companies — in one run of checks. The report is for a human's decision, not for an automatic refusal.
Data is kept in Russia · Register of Russian software No. 19972 · 152‑FZ and 242‑FZ
Information on a candidate from third parties — registers, courts, bureaus — the employer obtains only after notification and with written consent. The consent is a separate document, not a line in a questionnaire.
The text of the consent is prepared by your lawyer: below is what it must contain for a database check to be lawful.
152-FZ, Part 4, Art. 9; Labour Code, cl. 3, Art. 86.
152-FZ, Part 1, Art. 9 as amended by 156-FZ, Art. 10.1.
Labour Code, Art. 64, cl. 6, Art. 86; Roskomnadzor's clarifications.
The employer may process it only in cases directly established by federal law. For other positions the question of a criminal record is a risk of discrimination.
If the law does not admit persons with a criminal record to the work: work with children, medicine and social services for minors, children's sport, private security, a number of positions in transport and in state bodies. Then the certificate is a document from the list on hiring.
The certificate is issued by the Ministry of Internal Affairs — on the application of the person themselves, including through Gosuslugi. The employer cannot request it for the candidate, and database check services do not replace it.
When a conviction is spent or expunged, all its legal consequences are annulled. Such a conviction cannot be taken into account when hiring for an ordinary position.
A case record in a court of general jurisdiction is not a criminal record: it has no date of birth, the sentence may not have entered into force or may be an acquittal. Include such records in a check only if there is a lawful restriction for the position.
Business reputation. The law sets business-reputation requirements for the heads, chief accountants, their deputies and board members of banks, insurers, pension funds and microfinance companies, and compliance is assessed by the Bank of Russia. NeuroVision — data for your assessment: bankruptcy, courts, links with companies, nominal management.
The AML/CFT officer. For a special official the Bank of Russia sets qualification requirements. NeuroVision — the Rosfinmonitoring list, sanctions and PEP for the candidate.
Decision. Assessed by the organisation and the Bank of Russia. NeuroVision does not replace this procedure.
The organisation's duty. To take measures to prevent corruption, including preventing and resolving a conflict of interest. NeuroVision — where the candidate is a founder or head, whether they have a sole-proprietor registration.
Procurement and supply. A candidate linked to a supplier is a reason for an interview question and a declaration. NeuroVision — matching the INNs of the companies from the response with your counterparties.
A nominal director. A person is listed as the head of dozens of companies. NeuroVision — a sign of a nominal or mass head.
How to obtain it. Only through a credit bureau and only with the candidate's consent, which states the purpose and the user. NeuroVision — we do not offer credit checks for hiring.
When appropriate. For positions with full financial liability and access to money — on a lawyer's decision. A refusal because of debts unrelated to the position is a risk under Art. 64 of the Labour Code. NeuroVision decides nothing for you.
What instead. Enforcement proceedings and bankruptcy show collections and procedures, not payment discipline. NeuroVision — 5 ₽ per check.
Check the candidate's companies as a counterparty: status, signs of a shell company, courts and founders by INN — on the page counterparty checks.
The amounts are under the Code of Administrative Offences as amended by 420-FZ, in force since 30 May 2025. The fine threatens the organisation and, separately, an official: the head of the HR service or the security service.
Individuals — 10 000–15 000 ₽
Officials — 50 000–100 000 ₽
Organisations and sole traders — 150 000–300 000 ₽
Individuals — 10 000–15 000 ₽
Officials — 100 000–300 000 ₽
Organisations and sole traders — 300 000–700 000 ₽
Individuals — 15 000–30 000 ₽
Officials — 300 000–500 000 ₽
Sole trader — 500 000–1 000 000 ₽
Organisations — 1 000 000–1 500 000 ₽
Individuals — 1 000–3 000 ₽
Organisations — 50 000–100 000 ₽
The candidate has the right to appeal the refusal in court
There is a signature but no consent
Since 1 September 2025 an “I agree to data processing” item in a questionnaire or an employment contract is not suitable. A separate document with the purpose, the list of checks and the sources is needed.
For a cashier the same as for a finance director
A full package for every vacancy is excess data. The set of checks depends on the position: a courier does not need links with companies, an accountant does not need a driving licence.
Someone else's or a not-yet-effective sentence
A record from a court of general jurisdiction without a date of birth is taken for the candidate's criminal record. For positions with restrictions, the law requires a Ministry of Internal Affairs certificate that the person obtains themselves.
A namesake in the report
A record of a debt or a case was found by full name, but the date of birth does not match. The match must be verified, not turned into a refusal without reason.
The retention period was not observed
The candidate was refused, and the check results lie in a shared folder for years. The data of a refused candidate is destroyed within 30 days.
152‑FZ
Consent — before the check
A pre-hire check of a candidate is built around the risk of the position, not the industry. A cashier and a finance director of the same bank need different sets — and different lines in the consent.
The candidate signs the consent and uploads the passport — then the check goes on without retyping the data and without manual searching on agency websites.
The candidate signs the consent as a separate document and photographs the passport by a link or in a questionnaire. The full name, date of birth, series, number and date of issue arrive as JSON fields, and the document is checked for a photo of a screen, a pasted-in photo and traces of editing.
In one run — only the checks from the consent: passport validity, INN, SNILS, wanted lists, enforcement proceedings, courts, links with companies. For a foreigner — the register of controlled persons of the Ministry of Internal Affairs and lists.
For each check — the source, the date and the records found, matches by full name only are marked separately. The decision is made by HR or the security service; the candidate has the right to learn the reason for refusal.
A security service check of an employee is the same processing of personal data as when hiring: a lawful purpose, a link with the work and consent to obtain information from third parties are needed. It cannot be repeated “just in case” across all staff.
An employee moves to a position with financial liability, access to payments or a management one. A new position means a new purpose: the set of checks and the consent — for it.
Financial organisations assess the business reputation of their heads not only on appointment. A foreigner can get into the register of controlled persons after hiring, when their document's validity has expired.
The Labour Code allows processing an employee's data to control the quality of work and safeguard property. A database check — after a shortage or an incident, on a specific employee, not on all.
Consent to a repeat check — with the same precision as when hiring: purpose, list, period. The request is repeated on previously received data, the passport does not need to be uploaded a second time.
Each check is switched on separately — take into the set only what is stated in the candidate's consent. Payment is for the requests made; a check for which there was not enough data is not charged. All database checks — in thegeneral catalogue.
Passport, INN and SNILS
Without manual entry and with checks against the databases of the Ministry of Internal Affairs, the Federal Tax Service and the Social Fund.
The passport is recognised from a photo: the full name, date of birth, series and number, date of issue arrive as JSON fields without retyping. Document anti-fraud is included in the “Document” package.
from 16 ₽
Learn moreThe authenticity and validity of a Russian passport through the interagency interaction system. It catches expired, replaced, lost and invalid documents and verifies that the passport was issued to this particular person.
5 ₽ / check
Learn moreDetermining the tax number from the passport data. It unlocks the checks that need precise identification of the person — with no namesakes.
5 ₽ / check
Learn moreChecking the social insurance number against the full name and date of birth: does the number really belong to this person. The answer is a match or no match.
5 ₽ / check
Learn moreWanted lists, bailiffs, bankruptcy
By full name and date of birth, bankruptcy — by INN without namesakes.
The federal wanted list of the Ministry of Internal Affairs, the wanted lists of the Federal Penitentiary Service and the Federal Bailiff Service — by full name and date of birth. Each database is a separate check.
5 ₽ per database
Learn moreActive enforcement proceedings from the bailiffs' database: the amounts owed, the claimants, the type of recovery and an estimate of how close the person is to bankruptcy given their total debts.
5 ₽ / check
Learn moreA separate check against the register of alimony debtors of the Federal Bailiff Service.
5 ₽ / check
Learn moreA search of the federal bankruptcy register: personal bankruptcy cases filed and completed. By tax number the result is unambiguous.
5 ₽ / check
Learn moreCourt cases and companies
Criminal cases — only with a lawful basis for the position.
Civil, administrative and criminal cases — a search of proceedings in courts of general jurisdiction by full name and date of birth. Run criminal cases only with a lawful basis for the position.
5 ₽
Learn moreA history of disputes from the commercial court case file, bankruptcy cases included. Matching is done by tax number, so namesakes never reach the results.
5 ₽ / check
Learn moreA person's links to legal entities: where they are a shareholder or a director, and whether they hold sole trader status.
5 ₽ / check
Learn moreA flag that the person is listed as a nominee or serial company director.
5 ₽ / check
Learn moreManagement positions and foreign candidates
By full name and date of birth, a Russian passport is not needed.
Screening against the list of people involved in extremist activity or terrorism. A mandatory check under 115-FZ.
5 ₽ / check
Learn moreScreening against the consolidated lists of OFAC (USA), the European Union, the United Kingdom and the UN. Every match carries a similarity score and a flag if it was triggered by an alias.
5 ₽ / check
Learn moreInternational screening against politically exposed persons and their associates, sanctions lists and adverse media — for management and financial positions.
36 ₽
Learn moreA check on a foreign national against the register of controlled persons that the police have kept since February 2025: people who have lost the legal grounds to stay in Russia. Russian citizens do not need the check — by law they are not in the register.
5 ₽ / check
Learn moreA fixed price per check, no subscription fee. For hiring, the biggest package is not the most profitable — a set for the position from the candidate's consent is.
50 ₽ per package (separately — 80 ₽)
16 checks on a Russian passport in one run — for management and financial positions. The package also includes checks that not every vacancy needs: sanctions, foreign agents, self-employed status — match the contents with the consent.
Passport validity, INN, SNILS, wanted lists, enforcement proceedings, bankruptcy, courts, links with companies — only the ones you need. For example, a cashier: passport, wanted lists and enforcement proceedings — 15 ₽.
from 16 ₽ per check
Russian passport recognition with anti-fraud: screen, photocopy, pasted-in photo, traces of editing. An additional document in the same session — 10 ₽.
PEP compliance screening for management positions — 36 ₽. Links with companies and nominal management — 5 ₽ each. The recognition price falls with volume: at 10 000 checks a year — 18 ₽.
A web interface is enough for a security service with a dozen candidates a week. A recruitment agency and a hiring service need links for the candidate and an API in the recruiting system.
Payment for the checks performed, the retention period of images — in the flow and the contract, support via a ticket system.
Candidates' data is sensitive: it matters to keep it in Russia, to request only what is needed and to show where each record came from.
The passport is recognised without retyping, checks against the databases of the Ministry of Internal Affairs, the Federal Tax Service, the Federal Bailiff Service and the courts go in one run. The report contains the source and date of each record and a mark where the match is by full name only.
There is no need to assemble a solution from several vendors and reconcile their responses.
The platform is in the register of Russian software No. 19972.
Briefly on the concepts that come up when an employer checks a candidate and an employee.
Personal data protection, false matches and passport verification — in our blog.
Determine which information relates to the position, obtain from the candidate a written consent as a separate document and run only the checks listed in it. In NeuroVision this is one run of checks after the passport is uploaded: passport validity, INN, SNILS, wanted lists, debts, courts, links with companies. The decision on the results is made by a person.
With consent — authenticity and validity of documents, wanted lists, enforcement proceedings, bankruptcy, civil and arbitration cases, links with companies, lists and sanctions for financial positions. A criminal record, health and credit history — only for positions where the law provides for it. Beliefs, private life and marital status — not allowed.
No, if the information is requested from third parties — registers, courts, bureaus, a former employer. The Labour Code requires notifying the candidate and obtaining written consent. Without consent, where it is needed, the organisation faces a fine of 300 000 to 700 000 ₽.
No. A criminal record certificate is issued by the Ministry of Internal Affairs and obtained by the candidate themselves — if the position is on the list where the law does not admit persons with a criminal record. Criminal case records in courts are not a criminal record: they have no date of birth, and the sentence may not have entered into force.
Only if this relates to business qualities for the specific position — for example, full financial liability. A refusal for circumstances not related to business qualities is prohibited. The candidate has the right to request the reason for refusal in writing, the answer — no later than 7 working days.
No. Credit history is available only through a credit bureau and with the candidate's separate consent. Collections and personal bankruptcy are shown by checks of enforcement proceedings and the Unified Federal Register of Bankruptcy Information — 5 ₽ each.
A check of links with companies shows where the candidate is a founder or a head and whether they have a sole-proprietor registration, and a check of nominal heads — whether they are listed as the director of many companies. Match the INNs of these companies with your counterparties and ask questions at the interview.
Match the date of birth and the region, and if in doubt — ask the candidate. When there is a passport, the system searches by INN and does not confuse namesakes; where the register knows only the full name, matches are marked separately. A match by surname is not grounds for refusal.
If the candidate was refused, their data is destroyed within 30 days — as Roskomnadzor explains. If hired — the result is kept in the personal file under the rules for processing employees' data.
Yes, with a lawful purpose and with consent: a move to a position with financial liability, regulator requirements, an investigation of a shortage. Re-verifying the whole staff without a reason is excessive processing. In NeuroVision a repeat is the same request on previously received data.
Recognise the foreign national's passport, check it against the register of controlled persons of the Ministry of Internal Affairs, wanted lists and lists — by full name and date of birth. A patent and a work permit are checked in the Ministry of Internal Affairs services, for details — on the page on hiring foreign workers.
Database checks — 5 ₽, the package of 16 checks on a passport — 50 ₽, passport recognition with anti-fraud — from 16 ₽, there is no subscription fee. Test access — on request, the period is clarified by a manager.
Tell us which positions you hire for, how many candidates you check per month and where your recruiters work — in a web interface or the recruiting system. We will put together a set of checks for each position and give you test access.
Can't put your request into words? Book a call and our team will contact you at a convenient time
Book a callThe company is included in the register of IT companies and the register of personal data operators of the Russian Ministry of Digital Development.
Address: Moscow, Presnenskaya Embankment 12 — Moscow City business centre, Federation Tower. Nearest metro stations: Delovoy Tsentr and Mezhdunarodnaya.
