Step 1
Documents into data
The assistant scans passports, certificates, extracts and applications. The fields are read and go into the draft contract or the party's form — without retyping.
Screening the parties to notarial transactions under 115‑FZ
The parties to a deal in real estate, company shares or a loan are run against the Rosfinmonitoring watchlist, sanctions and PEP lists, and a company by tax number. Passports, applications and forms are read into the draft document without retyping.
The list PEP Sanctions Company by tax number Handwritten applications
Data stored in Russia · Installed inside the office perimeter · Russian software registry no. 19972
What 115‑FZ requires of a notary
A notary is a subject of 115‑FZ not for every notarial act, but for the transactions on the Rosfinmonitoring list. Below is what that list covers and what duties come with it.
NeuroVision supplies the data for screening the parties. Identity is established by the notary, and so are the decision to perform the act, the reports to Rosfinmonitoring and the measures over the escrow account.
Passing information to Rosfinmonitoring is not a breach of notarial secrecy (115‑FZ art. 7.1(5)). NeuroVision does not pass anything to Rosfinmonitoring.
- Choose the checks
Transactions covered by 115‑FZ
115‑FZ art. 7.1(1)(2); Rosfinmonitoring Order No. 333 as amended by No. 68.
Property and shares
- Disposal for consideration of real estate, securities and company shares — sale, exchange, assignment, compensation in lieu
- Gifts of real estate — except between relatives and spouses
- Acceptance of an irrevocable offer to dispose of company shares or securities
Money and management
- A loan agreement, convertible loans included
- A power of attorney to manage accounts and deposits
- Trust management — except of inherited property
Also
- A mediation agreement in a property dispute
- A member's application to withdraw from a company
- An investment partnership agreement
- Watchlist screening
The parties to the transaction
115‑FZ art. 7.1 referring to arts. 7 and 7.3; Decree No. 1180 — requirements for internal control rules.
Before certifying
- Identify the party, the representative and the beneficiary
- Establish the beneficial owner
- Check against the watchlists and freezing orders
Politically exposed persons
- Foreign and international PEPs — the measures under art. 7.3
- The source of funds — as your internal control rules require
Internal control rules
- Update the internal control rules for the new list of transactions — by 25.06.2026
- Keep the information and documents for at least 5 years
- Choose the checks
Reports and the escrow account
115‑FZ art. 7.1(2) and (3.1); Decree No. 131 — rules for submitting information.
A suspicious transaction
- Report it to Rosfinmonitoring within 3 working days of spotting it
- Through the online portal, using a qualified electronic signature
Refusing a notarial act
- Record the refusal under art. 48(2) of the Fundamentals and submit the information within 3 working days
The notary's escrow account
- Freezing applies only when money or securities are taken into escrow, within 24 hours
- Report the measures within 1 working day
Six tasks for a notary's office
Passport data, the real estate register and the notarial registers you already have in the information system. Here is what is left to the office — and what NeuroVision covers.
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Passports without retyping
The assistant puts the passport on the scanner — the full name, series and number, issuing authority and date, and the registered address are read in a second and go into the draft contract or power of attorney without typos.
Learn moreMost often enabled:
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Handwritten applications
Heirs' applications, spouses' consents and forms filled in by hand in block capitals are read against your own form template. Doubtful fields are flagged for the assistant to check.
Learn moreMost often enabled:
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The Rosfinmonitoring list
Every party to a listed transaction in a single request. The result, with the date of the check, is kept in the file under your internal control rules.
Learn moreMost often enabled:
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PEP and sanctions
Politically exposed persons and their close associates, sanctions lists from more than 50 countries, regulatory actions and adverse coverage — for the parties and the beneficial owners.
Learn moreMost often enabled:
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A company as a party
The sale of a company share, a member's withdrawal, a loan from a company — status in the state register, signs of a shell company, a nominee director, court cases and debts, all by tax number.
Learn moreMost often enabled:
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Foreign parties
Passports from 195+ countries and territories are read without manual entry, the name in Latin script coming from the MRZ. A check against the Interior Ministry's register of controlled persons and sanctions — before certifying.
Learn moreMost often enabled:
A citizen, a foreign national, a company: the parties to a notarial transaction
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A Russian citizen
The passport is read straight into the draft document. The Rosfinmonitoring watchlist, sanctions and PEP lists — by full name and date of birth. At the notary's discretion — wanted lists and the party's bankruptcy.
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A foreign national
A passport from 195+ countries and territories without manual entry, the name in Latin script from the MRZ. The Interior Ministry's register of controlled persons, sanctions lists and PEP compliance screening.
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A company or sole trader
The sale of shares, a member's withdrawal, a loan. Status in the state registers, shell-company signs, the director and shareholders against the watchlist and sanctions. The beneficial owner under 115‑FZ is established by the notary.
Your internal control rules set the combination of checks for each party.
NeuroVision returns the result with its date and source.
How a notary screens the parties with NeuroVision
The screening runs alongside drafting the document. By the time the parties arrive, the assistant already knows whether there are matches on the watchlist, sanctions or PEP lists.
Step 2
The parties against the watchlists and by tax number
Every party and beneficial owner against the Rosfinmonitoring watchlist, sanctions and PEP lists, and the company by tax number. Only the checks your internal control rules call for.
Step 3
The result into the file
Every check returns a result, its source and a date. The report is kept in the file under the internal control rules. Identity at the appointment is established by the notary, and so is the decision to perform the act.
The notarial information system and NeuroVision: who checks what
A notary already gets much of this through the information system and the interagency exchange. NeuroVision does not duplicate it and is not integrated with it — it covers what is left to the office.
| Task | The notarial information system | NeuroVision |
|---|---|---|
| Passport status and passport history | The unified population register, a request to the Interior Ministry over the interagency exchange | we do not duplicate |
| Powers of attorney, probate files, pledges over movable property | the registers of the notarial information system | we do not duplicate |
| The real estate register, the bailiff service, the tax service, the civil registry | requests over the interagency exchange | we do not duplicate |
| Entering data from passports, applications and forms | — | recognition in a second, handwriting by form template |
| The Rosfinmonitoring list | — | 5 ₽ per party, the result carries a date |
| PEP lists, sanctions from 50+ countries, adverse media | — | compliance screening, 36 ₽ |
| A corporate party: shell-company signs, nominee director, court cases | — | 20+ checks by tax number |
Checks and recognition for a notary
Each check is switched on separately and you pay for the requests performed. Descriptions, sources and response fields are in the catalogue of checks.
Parties and beneficial owners
The watchlist, sanctions and politically exposed persons.
- Rosfinmonitoring
The list of terrorists and extremists
Screening against the list of people involved in extremist activity or terrorism. A mandatory check under 115-FZ.
5 ₽ / check
Learn more - An international database
Compliance screening: PEP, sanctions, adverse media
International screening against politically exposed persons and their associates, sanctions lists from more than 50 countries, regulatory actions and adverse media coverage. For Russian citizens it runs from the international passport or from the full name and date of birth.
36 ₽ / check
Learn more - OFAC · EU · UK · UN
International sanctions lists
Screening against the consolidated lists of OFAC (USA), the European Union, the United Kingdom and the UN. Every match carries a similarity score and a flag if it was triggered by an alias.
5 ₽ / check
Learn more - Ministry of Justice
The foreign agents register
A check against the Russian Ministry of Justice's foreign agents register. Its entries carry a date of birth and a tax number, so a match can be verified.
5 ₽ / check
Learn more - Police
The police register of controlled persons
A check on a foreign national against the register of controlled persons that the police have kept since February 2025: people who have lost the legal grounds to stay in Russia. Russian citizens do not need the check — by law they are not in the register.
5 ₽ / check
Learn more
The company and the party
Checks by tax number, plus further checks at the notary's discretion.
- State registers
Checking a company by tax number
A company is checked against the state register of legal entities and a sole trader against the register of sole traders: whether it is active, whether it is being wound up, when it was registered, and who the director and shareholders are.
5 ₽ / check
Learn more - The register of nominee and serial directors
Nominee directors
A flag that the person is listed as a nominee or serial company director.
5 ₽ / check
Learn more - A summary of legal entities
Affiliation
A person's links to legal entities: where they are a shareholder or a director, and whether they hold sole trader status.
5 ₽ / check
Learn more - Federal bankruptcy register
Personal bankruptcy
A search of the federal bankruptcy register: personal bankruptcy cases filed and completed. By tax number the result is unambiguous.
5 ₽ / check
Learn more - Police
Police wanted list
A search of the federal database of people wanted by the police. Filtered by the full date of birth — results with no namesakes.
5 ₽ / check
Learn more - Federal Tax Service
Retrieving the tax number
Determining the tax number from the passport data. It unlocks the checks that need precise identification of the person — with no namesakes.
5 ₽ / check
Learn more
Document recognition
Passports, forms and handwritten applications without retyping.
- KYC · OCR
Recognition of the Russian passport and documents from 195+ countries and territories
A passport is read in about a second — full name, series and number, issuing authority and date, registered address; documents from 195+ countries and territories, with the name in Latin script from the MRZ.
- OCR · by template
Template forms, extracts, social insurance and tax numbers
Template forms, applications, statements, utility bills, social security and tax numbers. We extract fields using the customer's template.
- ICR · by template
Handwritten applications and forms
Applications and forms filled in by hand in block capitals are read against your own form template; doubtful fields are flagged.
- 40+ checks
Document anti-fraud
The document is checked for signs of forgery and traces of editing: fonts, fields, screen photos.
What screening the parties to a notarial transaction costs
Checks against watchlists and registers carry a fixed price per request, with no subscription fee. Document recognition is quoted against your transactions and pages per month.
- Configure a set
Individual checks
5 ₽ per check
The Rosfinmonitoring watchlist, sanctions lists, the register of controlled persons and company checks by tax number — each on its own.
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Politically exposed persons and their close associates, sanctions lists from more than 50 countries, regulatory actions and adverse media — for the parties and the beneficial owners.
- Enable the package
The «16 in 1» basic package
50 ₽ per package (3.125 ₽ per check)
16 checks from a single passport: the watchlist, sanctions, foreign agents, wanted lists, bankruptcy, debts and court cases. Bought separately they cost 80 ₽.
Recognition of passports, forms and handwritten applications is priced separately — we will quote for your volume.
Connecting a notary's office without a developer
An office has no developer — and does not need one: the checks run in the web console. If you have your own document preparation software, it can be connected over the API.
- The web console
- Scanner and webcam
- A cloud in Russia
- On-premises
Test access for 1 month.
Payment for the checks performed, with 24/7 support.
Why notaries choose NeuroVision
A notary needs a tool that does not quarrel with the information system, does not call for a developer and handles the parties' data with care.
Only what you do not already have
Passport data and the notarial registers you already have.
NeuroVision adds the watchlists, PEP lists and sanctions for every party, company checks by tax number and document recognition — without duplicating the information system and without integration.
A Russian developer
A Skolkovo resident; the platform is entry no. 19972 in the Russian software registry.
Read also
115‑FZ, politically exposed persons and beneficial owners — on our blog.
50 29
KYC, AML and Digital Identification
115-FZ: What Businesses Are Required to Do and How to Meet the Law’s Requirements
107 30
KYC, AML and Digital Identification
Politically Exposed Person (PEP): Who It Is and What 115-FZ Requires
138 16
KYC, AML and Digital Identification
Beneficial Owner (UBO): Who It Is, How to Establish One, and Why It Matters
331 23
KYC Document Verification
AI-OCR in KYC: how automatic document recognition reduces manual review
Notaries' frequently asked questions about 115‑FZ and screening the parties
Yes, under article 7.1 — but not to every notarial act. The duties attach to certifying the transactions on the Rosfinmonitoring list: disposals of real estate, company shares and securities, loans, gifts of real estate to non-relatives, powers of attorney to manage accounts, trust management, mediation agreements, withdrawal from a company and investment partnership agreements.
Identifies the parties, their representatives and the beneficiaries, establishes the beneficial owners, applies the measures for politically exposed persons and acts under their own internal control rules. A suspicious transaction is reported to Rosfinmonitoring within three working days.
No. Identity is established by the notary, who obtains state register data through the notarial information system. NeuroVision checks the parties against the Rosfinmonitoring watchlist, sanctions and PEP lists, the company by tax number, and reads the documents. The notary uses the results in their own procedure.
No. NeuroVision does not duplicate it: passport status, the notarial registers and interagency requests stay in that system. The checks are run from the web console or over the API from your document preparation software.
No. Reports on suspicious transactions, on a refusal to perform a notarial act and on measures over the escrow account are submitted by the notary — through the online portal on the Rosfinmonitoring website, using a qualified electronic signature.
Since 29.12.2020 a transaction may be certified by two or more notaries: each party attends their own notary and the document is signed over video link through the information system. Each notary deals with their own party.
Applications and forms filled in by hand in block capitals are read against your own form template; doubtful fields are flagged for checking. Cursive handwriting — only after a test on your own samples. The particulars of powers of attorney and certificates are read by your form template; whether a power of attorney is still in force is shown by the register in the information system.
If the parties' data must not leave the office, NeuroVision is installed inside your own perimeter. In the cloud, data is stored in Russia under 152‑FZ and 242‑FZ.
The watchlist and the registers cost from 5 ₽ per check, and compliance screening against PEP and sanctions lists costs 36 ₽. Document recognition is quoted for your volume. Test access lasts 1 month.
We will put together the checks for your notary's office
Tell us how many listed transactions you certify a month, whether foreign parties and companies come up, and which documents you retype most often — we will assemble the set of checks and give you test access.
Can't put your request into words? Book a call and our team will contact you at a convenient time
Book a call
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