A passport cannot be taken as a pledge, and a photocopy in a folder will not show that the document is stolen. Check the renter before handover: the passport without manual entry and anti-fraud, validity against the Ministry of Internal Affairs database, wanted lists, debts and bankruptcy, the company — by INN. Best of all — by a link from the online booking, before the visit.
Russian software register No. 19972 · Federal Laws 152-FZ and 242-FZ
A thing can be handed over for temporary use under three different contracts, each with its own rules: who may let it, in what form, who repairs it and who is liable for harm. The contract determines what a hire business may require of the renter and how to recover a debt.
NeuroVision does not conclude contracts — we check the document and the renter before the item leaves the warehouse.
Civil Code of the Russian Federation, Arts. 626–631.
Civil Code of the Russian Federation, Arts. 606–625.
Civil Code of the Russian Federation, Arts. 642–649.
The familiar scheme "leave your passport — get a hammer drill" breaks the law and does not protect either: a passport on a shelf does not show that it is stolen or forged. What can be done instead — four rules. Each card is a legal rule, not NeuroVision advice.
NeuroVision does not store the client's passport in your place: the hire business receives the document fields and the check results, while images are stored for as long as set in the scenario and deleted on request by session or by client.
Accepting a passport as a pledge is an administrative offence. A passport may be taken from a citizen only in cases directly established by law — this is printed on the passport form itself. If a passport that was left is lost, the hire business will be liable.
A deposit for an item is a security payment: it secures payment of the rent and compensation for damage. If the contract is performed without breaches, the deposit is returned; no interest accrues on it unless the contract says otherwise.
A hire contract is written, so the hire business needs the client's full name and document details. The basis for processing is concluding and performing the contract with the person. The law does not allow taking more data than the purpose requires.
A photocopy or photo of all passport pages "just in case" is excessive data. It is safer to store the recognised fields and the check result, and the image — for as long as set in the scenario, with deletion on request.
Risk depends not on the type of item but on three questions: how much it costs, how easy it is to sell and whether the hire business sees the client at handover. A hammer drill and a camera go to a pawnshop within an hour, a pushchair almost never, and a smartphone subscription lasts a year.
Database checks take from seconds to several minutes — at the counter that is a queue. So it is better to check while the client is on the way: the check link goes out with the booking confirmation, and at handover all that remains is to match the original and sign the act.
The client opens a one-time link from the booking email or message and photographs the passport with a phone. The fields arrive in the hire business's accounting system, and the document is checked for a photo of a screen, a photocopy, a pasted-in photo and traces of an editor. A renter company enters its INN.
Database checks are run on the passport data: passport validity at the Ministry of Internal Affairs, wanted lists, enforcement proceedings, bankruptcy. The set depends on the value of the equipment. The hire business receives the result before the client arrives.
The employee matches the original passport and the client's face against the photograph in it, checks with the client that the equipment works and signs the contract. If the check found a risk, the hire rules decide: a larger deposit, handover after a conversation, or refusal.
When the deposit is less than the price of the equipment or there is none, the hire business in effect lends to the client. Checking everyone against every database is expensive and slow, so the set of checks grows with the risk.
The passport without manual entry and document anti-fraud. This is enough for inexpensive inventory with a full deposit: a forgery and a photo of someone else's passport from a screen are stopped at the door.
Delivery of equipment to a site, contactless handover, P2P renting — the employee does not see the person. Add passport validity and wanted lists.
Cameras, generators, mini excavators, equipment subscription: enforcement proceedings, bankruptcy and courts. A debt to the bailiffs is a reason to take a larger deposit, not a mandatory refusal.
Company by INN: status, shell-company signs, the director and founders. The representative — by passport, like a person.
A found or bought document
A person rents equipment on a lost or stolen passport that resembles them in the photo. The counter-measure is passport validity at the Ministry of Internal Affairs: a document reported lost is visible before handover; at the counter — matching the face with the photo in the original.
A photo from a screen or a pasted-in photo
For an online booking they send a screenshot or a passport with a replaced photograph. The counter-measure is document anti-fraud: a screen, a photocopy, a pasted-in photo, traces of an editor, a mismatched department code.
From the hire business — to a pawnshop or a listing
The equipment is taken for a day and the same day handed to a pawnshop, a secondhand shop or put on a classifieds board. The counter-measure is a check before handover for liquid items and a full deposit if the check is not passed.
A genuine passport, a hired person
The equipment is registered to a person with a real passport who was paid for a "service", and the item goes to third parties. The counter-measure is enforcement proceedings, bankruptcy and courts: such people usually have a long history of debt.
Special equipment "for a site"
A company with no real activity rents special equipment with deferred payment and disappears. The counter-measure is the company by INN: shell-company signs, nominee director, the director and founders.
Handover
Check before handover
If a person took the equipment already intending not to return it, that is fraud, even if the contract is signed.
Renting on someone else's passport is also fraud; forging a passport by the renter themselves is also a separate crime.
The hire business needs the data of the document used for handover and the result of its check on the booking date.
If the intent arose after the item was lawfully received, it is misappropriation or embezzlement of entrusted property.
The boundary between the two offences is the moment the intent arose; it is determined by the investigation and the court, not by the hire business.
It matters for the hire business to show that the item was handed over under a contract to a verified person and in working condition.
A debt for rent under a hire contract is recovered without dispute — by a notary's executive endorsement.
Damage and debt beyond the deposit — in court; the security payment is set off against the debt under the contract terms.
Before a new handover to the same client — check enforcement proceedings and courts.
A check does not replace a police report and a claim, but it shows to whom and against which document the hire business handed over the equipment. NeuroVision does not investigate thefts, does not search for the item and does not recover debts.
The set is built around your rules: for inexpensive inventory — only the document, for expensive equipment — debts and wanted lists, for special equipment — the company by INN. Payment is for completed checks; a check for which there was not enough data is marked as skipped and is not charged.
The customer's passport
Without manual entry and with a forgery check.
A Russian passport is recognised from a photo: the fields arrive as a JSON response to the platform.
from 16 ₽ with anti-fraud
Learn moreA foreign national's passport is recognised from a photo; the name in Latin letters is taken from the machine-readable zone.
from 16 ₽ with anti-fraud
Learn moreA photo of a screen, a photocopy, a pasted-in photograph and traces of editing — before handover.
included in the package
Learn moreThe client's additional document is recognised in the same KYC session.
10 ₽
Learn moreWho takes the equipment
By passport, without namesakes.
The authenticity and validity of a Russian passport through the interagency interaction system. It catches expired, replaced, lost and invalid documents and verifies that the passport was issued to this particular person.
5 ₽
Learn moreA search of the federal database of people wanted by the police. Filtered by the full date of birth — results with no namesakes.
5 ₽
Learn moreA check against the wanted lists of the Federal Penitentiary Service: escaped convicts and those evading their sentence.
5 ₽
Learn moreDetermining the tax number from the passport data. It unlocks the checks that need precise identification of the person — with no namesakes.
5 ₽
Learn moreBefore an expensive handover
By full name, date of birth and INN.
Current enforcement proceedings from the Federal Bailiff Service data bank: amounts of debt, creditors, type of recovery.
5 ₽
Learn moreA search for people wanted by the bailiffs, including debtors in hiding. The response gives the category of the search, the date it was announced and the case number.
5 ₽
Learn moreA search of the federal bankruptcy register: personal bankruptcy cases filed and completed. By tax number the result is unambiguous.
5 ₽
Learn moreClaims, debt recovery and administrative offences — a search for proceedings in the courts of general jurisdiction.
5 ₽
Learn moreThe renter is a company or sole proprietor
By tax number: the company and the people behind it.
Status, liquidation, registration date, director and founders, shell company indicators.
on request
Learn moreChecks of the director and founders of a company and sole proprietor against registers.
5 ₽ per register
Learn moreA flag that the person is listed as a nominee or serial company director.
5 ₽
Learn moreA history of disputes from the commercial court case file, bankruptcy cases included. Matching is done by tax number, so namesakes never reach the results.
5 ₽
Learn moreA fixed price per check, no subscription fee. Inexpensive inventory is usually checked by the document only, expensive equipment — the document plus three or four database checks.
from 16 ₽ per session
Recognition of a Russian or foreign citizen's passport and document anti-fraud; a second document in the same session — 10 ₽. At 10 000 checks a year — 18 ₽, at 50 000 — 16 ₽.
Passport validity, Ministry of Internal Affairs, Federal Penitentiary Service and Federal Bailiff Service wanted lists, enforcement proceedings, bankruptcy, courts — each is enabled separately. No subscription fee.
on request
Status in the Unified State Register of Legal Entities or Individual Entrepreneurs, shell-company signs, the director and founders — 5 ₽ per register.
Example: a passport with anti-fraud and four database checks for an expensive handover — from 36 ₽. The retention period of document images is set in the scenario and the contract. A company check by INN — calculator on the pricing page.
A hire business needs two places to check: the online booking and the handover counter. A small hire business without a developer can make do with check links from the personal account.
Payment for the checks performed, the retention period of images — in the flow and the contract, support via a ticket system.
A hire business needs to check the client so that the queue at the counter does not grow and an honest client does not go to a competitor because of a long registration.
The passport is photographed by the link from the booking, database checks run while the client is on the way. At the counter all that remains is to match the original and sign the act — without retyping the passport and without photocopies in a folder.
There is no need to combine the answers of several services to decide whether to hand over the equipment.
The platform is in the register of Russian software No. 19972.
A short guide to the concepts from a hire contract and from a conversation with a lawyer.
Checking passports, debts and companies — in our blog.
No. Accepting a passport as a pledge is an administrative offence under Art. 19.17(2) of the Code of Administrative Offences, and a passport may be taken only in cases directly established by law. The lawful replacement is a cash deposit (a security payment) and checking the client before handover.
Passport data is needed for a written hire contract, but a copy of all pages "just in case" is excessive personal data. It is safer to store the recognised fields and the check result, and the image — within the period set in the scenario, with the option to delete it on request.
A hire contract is public, so a refusal must rest on rules that are the same for everyone: for example, an invalid passport or signs of forgery. For debts and courts a larger deposit is more often used instead of refusal. The rules should be agreed with a lawyer.
Check that the passport is not listed as lost or invalid in the Ministry of Internal Affairs database, check the image for forgery and at the counter match the client's face with the photo in the original passport. A lost passport stops being valid after the owner's report — this is visible before handover. Car hire — on the car sharing and hire page.
By passport: the system obtains the INN and checks Federal Bailiff Service enforcement proceedings (amount of debt, creditor, type of recovery), the Federal Bailiff Service wanted list and bankruptcy in the Unified Federal Register of Bankruptcy Information. Database checks take from seconds to several minutes, so it is more convenient to run them at online booking.
Yes. A one-time link to the check with a validity of up to 30 days is created in the personal account; it is sent together with the booking confirmation. The client photographs the passport with a phone, and the result arrives in your system before the visit.
On this page — no: NeuroVision checks the document and the person against databases. The client's face is matched with the photograph in the original passport at handover by the hire business's employee.
By INN: status in the Unified State Register of Legal Entities or Individual Entrepreneurs, shell-company signs, nominee or mass director, the director and founders. The company's representative — by passport, like a private client; the power of attorney is checked by the hire business.
Passports of 195+ countries and territories are recognised without manual entry and checked for forgery. Checks against Russian databases for foreigners are limited: validity at the Ministry of Internal Affairs — only for a Russian passport, wanted lists and courts — by full name and date of birth.
Yes, if the platform brings strangers together: the renter — against theft of the item, the owner — against a false owner who lets out someone else's property. NeuroVision does not check ownership of the item. If the platform is included in the register of intermediary platforms, its obligations are described on the page for online marketplaces.
Hire companies are not named in the list of organisations in Article 5 of Federal Law No. 115-FZ — unlike leasing companies. Checking a renter is a business decision to protect equipment, not a requirement of the anti-money-laundering law.
A passport with anti-fraud — from 16 ₽, each database check — 5 ₽, no subscription fee; checks skipped for lack of data are not charged. A company by INN — by quotation. Test access — 1 month.
Tell us what you let out, how many handovers a month you have and whether you work with online booking or delivery — we will assemble a set of checks by the value of the equipment and give you test access.
Can't put your request into words? Book a call and our team will contact you at a convenient time
Book a callThe company is included in the register of IT companies and the register of personal data operators of the Russian Ministry of Digital Development.
Address: Moscow, Presnenskaya Embankment 12 — Moscow City business centre, Federation Tower. Nearest metro stations: Delovoy Tsentr and Mezhdunarodnaya.
